Office of Research Update
General Reminders
New Timeline for NSM Proposal Submissions
In order to spread out the workload, ensure accurate review of proposal materials, and to meet deadlines imposed by other institutions on subawards, the NSM Office of Research has revised its timeline for proposal submissions. Notably, the pre-submission questionnaire and an outline of the budget must be received 25 business days prior to the grant deadline. All final materials must be received at least 5 business days prior to the deadline.
Proposal Pre-Submission Questionnaire
Please let the Office of Research know about your upcoming submissions by filling out our online Proposal Pre-submission Questionnaire. This form gathers all the most pertinent information for each proposal. Please complete it at least 25 business days prior to the deadline.
Looking for New Funding Opportunities?
Check out the NSM Office of Research’s Funding Opportunities webpage. Here you will find a list of funding opportunities curated to the interests of NSM faculty. The list is updated monthly, so check back often.
Don’t Unnecessarily Delay Your Award!
The most common cause for delays in issuing a notice of award (NOA) is failing to submit just-in-time (JIT) information, such as revised budgets and current/pending support information. The biggest obstacle to award set up is congruency review—an internal review done by DOR that ensures all compliance approvals are complete (animal use, human subjects, biohazards, radiation safety). To minimize delays in getting your award, please let us know if you receive a favorable review. This typically comes in the form of a high impact score on a summary statement or a letter from the sponsor suggesting interest in the proposal. We will complete any pending JIT requests and ask DOR to begin the congruency review.
Preparing Your Next Proposal?
Please review our proposal submission timetable. We routinely have multiple grants due at or near the same time, so it is imperative that everything is in order well ahead of the deadline. This also gives us time to properly check for errors. Let us know when you have plan(s) for submission by filling out our Pre-submission Questionnaire online.
Let Us Create Your Budget
Many of you like to fill in the UH budget worksheet yourself, but we end up transferring that information to the most current version and looking up everyone’s salary and benefits information anyway. It is simpler to just send us an outline of what you would like in the budget, and let us create it for you. A great way to do this is to make a draft of your budget justification. We can use that to create the budget.
Please check out the NSM Office of Research website for useful links and information.
– The NSM Research Team
What’s New in the Office of Research?
Award Kick-Off Meeting
The NSM Office of Research now offers Award Kick-Off Meetings for any NSM faculty who receive a new award. This meeting is to bring the Investigators, Department Business Administrators responsible for managing the award, and your Research Liaison Officer assisted with the application together to review key elements of the award. The investigator can share their vision of the project, while the RLO and DBA can go over the nuance of the approved plan to bring everybody on the same page for the execution of the award. Please reach out to your RLO for a smooth transition from a proposal to an award.
Pre-Award Checklist for Export Control and Information Security
Export control, trade compliance, and “Research Security” regulations and requirements have expanded significantly in recent years and now have institution-wide impact for research universities.
The University of Houston is implementing a new “pre-award checklist for export control and information security” online form which must be completed Prior to each application submission. It is brief and should only take no more than 3 minutes. Once complete, please be sure to submit and print the PDF of your responses. Forward the PDF to your research liaison officer.
Required Research Security Training Available in CITI
All Federal agencies either currently or will eventually require research security training for all covered individuals on grant applications. A research security training course must be completed within the 12 months prior to the application. Covered individuals must certify that they have received this training on the Current and Pending Support document.
UH offers Research Security Training through the CITI Program. If your CITI profile is not affiliated with UH, please add it before beginning the training. There are four Research Security Training modules, and each will take approximately one hour to complete.
- Introduction to Research Security (ID 21304)
- The Importance of Disclosure (ID 21305)
- Risk Mitigation and Management (ID 21306)
- The Importance of International Collaboration (ID 21307)
Special Feature
Have you ever wondered why the lead time for submitting a proposal is getting longer and longer each year? This report from the Council on Governmental Relations (COGR) chronicles the “Changes in Federal Research Requirements Since 1991” and offers insights to the evolving landscape.
Sponsor Updates
National Institute of Health
Adjusted Timeline for NIH’s Implementation of Common Forms
Since the deployment of the Common Forms during the week of December 15, 2025, NIH has received a significant volume of varying technical inquiries. After evaluating the number and types of inquiries received to both the SciENcv and eRA Service Desks, NIH was able to confirm the volume of delays the users were experiencing had created a severe burden on the community for complying with the original timeline. NIH will be extending the current leniency period through May 2026 to provide users and institutions sufficient time for adoption, allow for full compliance, and ensure fairness for all the extramural community. During this leniency period, NIH will provide a warning when the Common Forms are not used but will not withdraw applications that don’t comply with the use of the Common Forms (NOT-OD-26-033).
Investigators are strongly advised to establish their Common Forms documents and address any potential issues encountered during this process before May 2026.
Updated NIH Fellowship Resources Are Available
The complete Focus on Fellowships video series has been updated to include parts 3 and 4. As a reminder, NIH fellowships are open to early career scientists, including those at the predoctoral and postdoctoral level. Learn More ›
Announcing New Application and Award Structure for NIH-Funded International Collaborations (Replacing Foreign Subawards)
NIH announced a new application and award structure last week for applications that request funding for international component organizations. Effective for due dates on or after January 25, 2026, competing applications must be in response to a funding opportunity using a new grant type when requesting NIH funding for one or more foreign components. Learn More ›
NIH Requires Research Security Training Starting May 2026
The Research Security Training will be required for NIH applications submitted for due dates on or after May 25, 2026 (NOT-OD-26-017).
Implementing a Unified NIH Funding Strategy to Guide Consistent and Clearer Award Decisions
NIH has implemented steps towards a unified strategy that will help guide clearer and consistent funding decisions across all Institutes, Centers, and Offices (ICOs). Learn More ›
Introducing Highlighted Topics: A Centralized and Simple Resource to Learn about Research Areas of Interest to NIH
NIH announced a new centralized and simplified web resource that informs the research community about particular areas of science of interest to NIH. Visiting this resource early and often when conceptualizing your research ideas will help ensure you are aware of some of NIH’s latest scientific interests. Learn More ›
Updates to NIH Inclusion Policy
When you prepare inclusion plans for your next applications or data for progress reports, review the updated NIH Policy and Guidelines on the Inclusion of Women and Minorities as Subjects in Clinical Research, effective August 16, 2025 for both new and ongoing clinical research projects. Learn More ›
Apply Responsibly: Policy on AI Use in NIH Research Applications and Limiting Submissions per PI
NIH has recently announced a new policy that will continue to support originality, creativity, and fairness in the research application process. Learn More ›
NIH is announcing that the NIH Public Access Policy will now be effective July 1, 2025
For all NIH-supported research, an electronic version of each manuscript must be submitted to PubMed Central upon its acceptance for publication. This change gives researchers and members of the public speedier access to NIH-supported findings. All other aspects of the 2024 Public Access Policy remain the same. Learn More ›
NIH SBIR/STTR Foreign Disclosure Requirements
Effective April 29, 2025, NIH may apply foreign disclosure and risk management requirements to all active SBIR and STTR awards, even if those awards did not undergo risk assessment at the time of application. Learn More ›
NIH “Implementation of New Initiatives and Policies” Page is Now Available
This page serves as a central location where you can learn more about the status of changes impacting NIH grants process and plans for implementing new initiatives and policies.
NIH: Create an ORCID Account and Link it to Your eRA Commons ID
Open Researcher and Contributor Identification (ORCID) provides each researcher with a unique persistent digital identifier that connects researchers with their professional accomplishments over time, regardless of changes to their name, location, title, or institution.
Instructions for linking your ORCID ID to your eRA Commons profile can be found here.
National Science Foundation
NSF Expands Research Misconduct to Cover AI Misuse
NSF released a supplement to the PAPPG that includes a revised definition of research misconduct, which will apply to all financial assistance awarded on or after December 8, 2025. Learn More ›
- Chapter XII.C is revised to incorporate the use of artificial intelligence (AI)-based tools. The underlined text has been added:
- RESEARCH MISCONDUCT means fabrication, falsification, or plagiarism, whether committed by an individual directly or through the use or assistance of other persons, entities, or tools, including artificial intelligence (AI)-based tools, in proposing or performing research funded by NSF, reviewing research proposals submitted to NSF, or in reporting research results funded by NSF.
NSF Research Security Training and Disclosure Requirements
Starting December 2, the National Science Foundation now requires new research security certifications in all proposals, including the completion of mandated training for senior/key personnel and disclosure of any institutional agreements with Confucius Institutes. Proposals submitted before December 2 are not subject to those requirements originally set to take effect on October 10. Learn More ›
NSF Office of the Chief of Research Security Strategy and Policy (OCRSSP) Release of an NSF Important Notice
The notice introduces several key policy changes aimed at safeguarding the integrity of NSF-supported research:
- Revised Timelines for Foreign Financial Disclosures (In Effect)
- Mandatory Research Security Training (Effective October 10)
- Annual Certification Requirement Regarding Prohibition on Participation in Malign Foreign Talent Recruitment Programs (In Effect)
- Prohibition on Hosting Confucius Institutes (Effective October 10)
The full notice can be found here: NSF Important Notice to Awardee Organizations
If you have any questions about the Important Notice, please contact researchsecurity@nsf.gov and include “Important Notice” in the subject line.
New Annual Malign Foreign Talent Recruitment Program Certification for PIs/co-PIs
The U.S. National Science Foundation (NSF) is providing this correspondence to inform organizations, and Authorized Organizational Representatives, of a new annual certification requirement for Principal Investigators (PIs) and co-Principal Investigators (co-PIs) regarding Malign Foreign Talent Recruitment Programs (MFTRP).
Starting on June 7, 2025, in accordance with the NSF Proposal and Award Policies and Procedures Guide (PAPPG) Chapter II.D.1.e(ii), all PIs or co-PIs named on an NSF award made on or after May 20, 2024, must certify annually in Research.gov that they are not party to a MFTRP. Individuals who are currently a party to a MFTRP are not eligible to serve as senior/key personnel on an NSF proposal or on any NSF award made on or after May 20, 2024. NSF is providing notification of this new requirement to impacted PIs and co-PIs.
National Aeronautics and Space Administration
Sub-Award Reporting
The General Services Administration retired FSRS.gov as of March 6, 2025, and SAM.gov is the new platform for subaward reporting. (Grantees were informed in March via GSA)
Modifications to the Grant and Cooperative Agreement Manual (GCAM) and the Grant and Cooperative Agreement Terms and Conditions (GCAT) are necessary to effectuate the necessary changes to agency policy affecting stakeholders and persons/entities responsible for grant administration.
New Technology Reporting
In accordance with Executive Order (EO) 14104, agencies are now required to transition all unclassified subject invention reporting to iEdison, no later than December 31, 2025. Grant and cooperative agreement recipients will be required to report in iEdison, while NASA civil servants will continue to submit subject invention reports in e-NTR.
Department of Defense
New Formatting Requirements for the Biosketch and Other Support
The DoD is transitioning to the Common Forms for the Biosketch and Other Support (current and pending support) documents. Effective immediately, the DoD offers two choices for preparation of these documents. These rules apply to both regular DOD applications and CDMRP applications.
- Export from SciENcv (recommended)
- Use of the DoD approved templates. The instructions for these can be found in the general application instructions. Each document must include a certification statement signed by the PI. The signature certifies that the information is accurate, all domestic and foreign appointments are disclosed, and the PI is not party to a malign foreign talent recruitment program.
Department of Energy
Required Research Security Training Available in CITI
The Department of Energy will require any NOFO application with a due date after May 1, 2025, that covered individuals complete Research Security Training within the 12 months prior to the application. Covered individuals must certify via Current and Pending Support that they have completed the training. Other agencies will require this training in the future as well.
University of Houston
Announcements
Responsible Conduct of Research Workshop Series
The Office of Research Integrity and Oversight invites you to the 2025-2026 Responsible Conduct of Research (RCR) virtual workshop series. Explore ethical standards ensuring integrity, transparency, and trust in research through four sessions this academic year.
These workshops are open to all faculty, staff and students at UH and will include topic presentations followed by Q&A. If you are funded by NIH, NSF or USDA, these workshops will help you meet applicable RCR training requirements.
International Travel Policies at the University of Houston
University guidelines and policies can be found online at the following sites. Please review these resources and complete all required steps before initiating any international travel.
- All official international travel with or by students must be registered with UH Learning Abroad, including faculty-led and individual student research abroad.
- Faculty and staff international travel and research must meet export control regulations. Details are available online.
Publication and Printing Costs
DOR has published additional guidance on Publication and Printing Costs as a direct charge to federal awards. Learn More ›
Faculty Guidance on DOD and NSF Indirect Cost Rates
If faculty receive instructions from a DOD directorate to submit or resubmit a proposal using the 15% indirect cost rate, please provide the language from the May 14 DOD memo that clarifies the cap is not yet in effect and is still under development. Similarly, if faculty receive an NSF award or amendment referencing a 15% cap, even for existing awards, please note that this contradicts both NSF Policy Notice 25-034 and a court-ordered stay.
Please send any correspondence to doraward@central.uh.edu for review before accepting terms.
Federal Funding Updates Webpage
The UH Division of Research has published a new webpage with resources for recent and upcoming changes to proposals, awards, and agency operations during the federal administration transition. You can also submit questions pertaining to recent federal funding changes to DOR directly on this webpage.
Available to Watch on SharePoint
Catch Up on All of Last Semester’s Virtual Events and Segments
Catch up on all of last semester’s virtual events and segments covering important topics in award management, compliance, research security, University resources and agency updates. Watch Now ›
Getting Started with ORCID
Andrea Malone of UH Libraries walks you through the process of setting up your ORCID iD and adding works to your profile. Watch on SharePoint ›
Hanover Research
Sign up for alerts for webinars and other grant services offered by Hanover Research.
Hanover Grants Calendars
Hanover publishes several Grants Calendars centered on certain funding interests as part of their effort to monitor the funding landscape and facilitate strategic planning. Here are a few that might be of interest to NSM faculty:
- Non-Federal Research
- STEM Education
- Research Infrastructure & Training
- AI & Machine Learning
- Early Career Research
- Interdisciplinary Research
Upcoming Webinars
NSF CAREER
February 18, 2026 at 11:00 AM
Join Managing Grants Consultant Rob Guroff on February 18, 2026, at 11 AM CST as he discusses the NSF CAREER program, ollowed by a brief Q&A session. RSVP required here.
Revamping Your Grantseeking Strategy in a Changing Landscape
February 26, 2026 at 11:00 AM
As funding priorities and requirements evolve, grant seekers must adapt their strategies to remain competitive. This webinar will offer insights into updating your approach in seeking external funding, including strategies for tracking trends, revising proposal narratives, and exploring new opportunities. Participants will learn how to respond to shifts in the funding environment and position their projects for success. Learn More ›
Re-Imagining Broader Impacts in Grant Writing
March 26, 2026 at 11:00 AM
The articulation of broader impacts remains a critical component of federal grant proposals, but recent policy changes have significantly reshaped how applicants should approach this aspect of their proposals. This session will present strategies for designing and communicating broader impacts that align with current federal priorities, including practical ways to demonstrate project relevance and impact for a wide audience. Learn More ›
Hanover Watch On-Demand
Hanover has these additional resources:
- Presentation slides for Key Insights and Strategies for Pursuing NSF CAREER
- To register for any upcoming events, go to Hanover’s webinars page
- Submit a webinar topic for an upcoming session
- Sign up to receive Hanover’s Grant Alerts and Calendars
Gulf Coast Consortium News
GCC Job Board
Looking for a postdoc or research position at a GCC member institution? The GCC Job Board currently lists several positions. The Job Board is where graduating Ph.D. students and postdocs from GCC institutions can post their resumes and search for jobs at GCC institutions.
To place a resume on the Job Board, register as a Job Seeker and enter the requested information. To place a job opening, register as a GCC Recruiter and enter the requested information. Anyone not from a GCC institution can register through Public Access and view job openings and resumes but cannot place anything on the Job Board.
Looking for a Particular Piece of Equipment?
Did you know that the GCC has a Shared Equipment and Resource Committee composed of the Directors/Leaders in equipment inventory and acquisition from each of the GCC institutions? If you are looking for a particular piece of equipment, please email Suzanne Tomlinson (smtomlin@rice.edu), and the committee members will work together to try to locate it and introduce you to the PI who owns/administers it. View GCC Shared Core Facilities
Upcoming Events
Writing Effective Sponsor Statements for Fellowship Applications ONLINE, February 26
Faculty mentors play a central role in fellowship success. This online session offers practical guidance on writing clear, persuasive sponsor or commitment statements that align with the notice of funding opportunity and the trainee’’’s individualized training plan. We will cover essential content, common pitfalls, brief examples, and optional quick critiques of anonymized excerpts. Applicable across trainee fellowships, including F30, F31, and F32. Designed for mentors who want to translate effective mentoring into strong written endorsements that support trainee success. Facilitator: Smita Jha, PhD, MBA, Director, Trainings Grants & Fellowships, BCM. ONLINE. Thur., February 26, 12:00-1:00pm. Registration ›
Mentoring Refresher for Faculty - Effective Communication: Key to Collaboration and Success, January 21
Designed for faculty engaged in biomedical research. Effective communication is a key element of any relationship, including the mentoring relationship. Join the discussion and activities to enhance your understanding of different communication styles, constructive feedback, strategies to improve communication, and active listening. It is strongly recommended that attendees complete a full 6-hour Mentor Training workshop or equivalent before participating (visit the GCC webpage for more information). Facilitators: Donna Pattison, PhD, Assoc. Dean for Curriculum Instruction & Career Development, Biology and Biochemistry, Univ. of Houston; and Vicki Alger, MA, Training Administrator/Evaluator, GCC. Wednesday, January 21, 12:00-1:30pm. ONLINE. Registration ›
Registration and Call for Abstracts Now Open: 30th Structural Biology Annual Symposium, April 18
The Sealy Center for Structural Biology and Molecular Biophysics is hosting their 30th annual symposium. Invited speakers include: Elisar Barbar, Oregan State Univ.; Martin Schartz, Yale Univ.; John Weisel, Univ. of Pennsylvania; Rui Zhang, Washington Univ. in St. Louis; and Haiqing Zhao, Univ. of Texas Medical Branch, Galveston. Location: Health Education Center, UTMB Campus, Galveston, TX. Deadline to submit an abstract is Mon., April 6. More information can be found on the conference website. Registration ›
Call for abstracts is now open: 7th Annual Gulf Coast Consortia Innovative Drug Discovery and Development Conference, May 5–6
Keynote presenters: Alison Goate, Icahn School of Medicine at Mount Sinai, and Ryan Potts, Amgen, Inc. Other confirmed presenters include: Jeannie Chin, Baylor College of Medicine; Brian Liau, Harvard Univ.; H. Charles Manning, MD Anderson Cancer Center; Chandra Mohan, Univ. of Houston; Weiyi Peng, Univ. of Houston; Jim Ray, MD Anderson Cancer Center; Jon Stokes, McMaster Univ.; Mingxing Teng, Baylor College of Medicine; and Hojong Yoon, MD Anderson Cancer Center. More presenters will be announced soon. The submission deadline is March 10. 2026, 11:59 PM. Submission form. The conference will take place at the BioScience Research Collaborative. More information can be found on the conference website.